Select Page

Privacy Policy

Privacy Policy V1  – February 2018


This privacy statement describes how we collect personal data on our Web site. If you have any questions, comments or suggestions about the way in which we use personal data, please e-mail us at

Our policy

When using the portal we need to make you aware that we pride ourselves on making the portal as user friendly as possible and ensuring that your personal data is managed and stored in line with GDPR.
The EU General Data Protection Regulation (GDPR) is the most significant piece of European privacy legislation in the last twenty years. It replaces the 1995 EU Data Protection Directive (European Directive 95/46/EC), strengthening the rights that EU individuals have over their data, and creating a uniform data protection law across Europe.

WELLBEING4BUSINESS will comply with applicable GDPR regulations as a data processor when they take effect on 25th May 2018. We are committed to protecting your privacy. We will only use the data which we collect about your teams lawfully in accordance with the Data Protection Act 1998. We own and control the data collected on our site, which we may use for our internal marketing and to improve our site. We do not disclose this data to third parties, unless required by law or court order or to enable third parties to provide certain services to us, for example Web hosting. However, we will at all times control and are responsible for that use of your data.

We collect personal data from team manages about their team (name and email address), which team managers voluntarily submit to us, for example when a team signs up to a challenge on our site. We may use this data to provide team members with information on the challenge and team managers are asked to check with team members prior to uploading team data. We will only send information using the data collected on our site which has been entered by team managers.

We take appropriate steps to protect data both online and off-line. We use firewalls to protect the information on our servers.

The personal data we collect:

When you use the Website, we may hold the following personal data about team members:

  • Team name
  • Team/ Participant members name
  • Demographics supplied by the organisation – e.g. division or  store


Our site uses cookies. A “cookie” is a small file on your computer which stores certain information about your online browsing. Cookies help us recognise you as a prior site visitor, to personalise your browsing and to track your interests so we can improve our site for your benefit. We do not store any personal data about you using cookies. Your browser can be set to not accept cookies, in which case you may still use our site but may not benefit from some of the functionality that cookies bring to your experience of a Web site.

IP Addresses

We use IP addresses to analyse trends, administer our site and track your movements whilst on our site. IP addresses do not supply us with personally identifiable data.


Our site may contain links to other sites. Please note that we are not responsible for their privacy practices.

Changes to this privacy statement

We may change this statement at any time by posting revisions on our site. Each time you enter this site, you agree that the privacy statement current at that time shall apply to all data which we hold about you.


By using our site, you and your teams consent to our use of your personal data in the manner set out in this privacy statement.

Terms and conditions of use

Your use of any part of this site constitutes your acceptance of these Site Terms, which take effect on the date on which you first use this site. We reserve the right to change these Site Terms at any time by posting changes online. You are responsible for regularly reviewing information posted online to obtain timely notice of such changes. Your continued use of this site after changes are posted constitutes your acceptance of the amended Site Terms.

Whilst we endeavour to make this site available 24 hours a day, we shall not be liable if for any reason this site is unavailable at any time or for any period. Access to this site may be suspended temporarily or permanently and without notice.

Any information found on this site is intended for general guidance only. If you would like advice specific to your circumstances, please contact us. We may change this site and anything described in it without notice to you.

Whilst we endeavour to ensure that information on this site is correct, no warranty, express or implied, is given as to its accuracy. Except for death or personal injury resulting from our negligence, we shall not be liable or any damages or losses (including, without limitation, damages for loss of business or loss of profits) arising in contract, tort or otherwise from the use of or inability to use this site, or any material contained in it, or from any action or decision taken as a result of using this site or any such material.

We do not warrant that this site will be compatible with all hardware and software which you may use. Although we may put in place security measures for your protection, we shall not be liable for damage to, or viruses that may affect, any computer equipment, software, data or other property as a result of your access to, use of or browsing of this site or your downloading of any material.

You shall not submit any material or information to us or to this site which is in any respect in breach of any statute, regulation or byelaw of any jurisdiction or which may breach the intellectual rights or privacy or other rights of any third party or which may be defamatory, obscene or indecent.

You shall fully and promptly indemnify us against all damages, proceedings, claims, demands, liabilities, losses, charges, costs and expenses which we may suffer or incur as a result (direct or indirect) of any material, information or data submitted by you to us or to this site.

The wellbeing challenges name and logo and all related product and service names, design marks and slogans are our registered European trademarks.

We accept no responsibility for the content of any site to which a link from this site exists. The links are provided “as is” with no warranty, express or implied, for the information provided within them.

Medical disclaimer      

Because everyone is different the contents of this website can only provide general information and not personalised medical advice. We therefore strongly advise that the advice of your doctor should always be sought (particularly if you have any pre-existing medical conditions, e.g. diabetes, back problems, etc.) before commencing any programme of exercise, changing your dietary habits or undertaking any other lifestyle changes as suggested within this website.

The content displayed is designed to be educational and under no circumstance should it replace the expert care and advice of a qualified doctor. Please check with a physician if you suspect you are ill. The information displayed here should in no way be considered as offering personal medical advice as no responsibility is assumed for how this material is used. We do not give specific medical advice to viewers. Advances in medicine may cause information contained here to become outdated, invalid or subject to debate and therefore, its accuracy cannot be guaranteed.

Further Disclaimers

Unless permitted by statute, no part of this publication may be reproduced in any material form (including photocopy or storing it in any medium by electronic means and whether or not transiently or incidentally to some other use) without the written permission of the copyright owner.


  • We have asked you to opt-in to all our processes and systems. We want to ensure that we obtain your informed consent to our management of your personal data when we collect it throughout the portal.
  • Our website houses copies of all consent, policy and relevant information
  • This privacy policy (privacy policy F2) contains the most important information upfront to ensure that you are well informed of what we plan to do with your data when we collect it
  • We do not use data for marketing to third parties (privacy policy F2).
  • We collect the minimum data necessary (you can choose what data to enter and although we collect a minimum of name and email this can be fictitious if required
  • We delete records after use. If you ask us to delete your data from our systems, we will delete your data from our systems completely and with reasonable expediency.​
  • YOU can delete your details at any time from their phone​
  • We do not use pre-ticked boxes or any other type of consent by default
  • We would appreciate it if you read our policy/ consent and other documentation to enable you to understand the data we capture and what we’re going to do with it (consent form F1)
  • You can withdraw your consent at any time (consent form F1)

International Users

The portal is hosted on a high security cloud based server in the Uk. If you access the portal from the US, Asia, or any other region with laws or regulations governing personal data collection, use, and disclosure that differ from UK, please be advised that through your continued use of the portal you are transferring your personal information to the Uk and you consent to that transfer.


You retain the right to access, amend, correct or delete your personal information where it is inaccurate at any time. To do so, please contact While we would be sorry to see you go, you can delete your account at any time.

 General Terms

We reserve the right to change this Privacy Policy from time to time at our sole discretion. Any such change, update or modification will be effective immediately upon posting the revised Privacy Policy. We will provide no other notice to you. It is your responsibility to review this page from time to time to ensure that you continue to agree with all of its terms. If you no longer agree to this Privacy Policy after a change, you must cease using the portal and the Services. Our failure to exercise or enforce any right or provision of this Privacy Policy shall not constitute a waiver of such right or provision. This Privacy Policy is hereby incorporated into the Terms of Service. You may not assign this Privacy Policy to any party. If any provision of this Privacy Policy is deemed invalid, then that provision will be limited or eliminated to the minimum extent necessary, and the remaining provisions of this Privacy Policy will remain in full force and effect